Prior Notices

Prior Notice Process Overview

  1. After you have created the Web Entry for the shipment, do one of the following to begin to create a Prior Notice:

  2. Enter Prior Notice Article information.

  3. Enter Prior Notice Related Facility information.

  4. Review and edit the Prior Notice and Web Entry.  You may make corrections to the Web Entry BEFORE submitting your first Prior Notice for the shipment.  To edit the Web Entry, see the Creating and Editing Web Entries topic.

  5. Submit the Prior Notice to make it available to the United States Food and Drug Administration (FDA) and United States Customs and Border Protection (CBP). For your own records, you may also use the Print/Save button to view and print a Portable Document Format (PDF) version of your Prior Notice Confirmation.

  6. Repeat steps 1-5 to create and submit other Prior Notices until you have submitted Prior Notices for every article in your shipment.

  7. After creating Prior Notices, you can:

  8. When you have submitted all of the Prior Notices for your Web Entry, you should then Complete the Web Entry and Print the Web Entry Summary Confirmation.  See the Completing a Web Entry and Accessing the Web Entry Summary Confirmation topics.

Entering Prior Notice Article Information

The Prior Notice: Article (Create) page displays including the Entry Identifier of your Web Entry, and a system-generated Article Number (counting up from 0001).

  1. Enter the Article Information.

    1. Select the Country from which the Article is Shipped into the United States.  Note that this country does not have to be the same as the business location of the Shipper.

  2. Enter the Prior Notice Product Information.

    1. Enter the FDA Product Code.  If you do not know the Product Code, click on the Search button to build the Product Code by finding the appropriate product, packaging, and processing.
      For more information about FDA Product Codes and how to search for them, see the FDA Product Codes topic.

      If the Product Code does not list the specific product, use the FDA Product that most closely identifies the product. For example in Citrus Fruit, Topping or Syrup (N.E.C.),  N.E.C., means Not Elsewhere Classified.  Use the Common Name to specify further.

    2. Enter the common, usual, or market name of the product in the Common Name or Usual Name/Market textbox (e.g., Oatmeal Chocolate Chip Cookies).

  3. Enter the Production Identifiers (identifiers such as production lot codes or production batch identifiers).  FDA statute or regulation requires Production Identifiers for low-acid canned foods, acidified foods, and low-acid canned infant formula.  The production identifiers are mandatory if the product is required to bear such numbers by the FD&C Act or by FDA regulations. These identifiers are optional for other types of food.

    1. Click on the Add button. The Prior Notice: Production Identifiers (Add) page displays. Enter only one Production Identifier per textbox on this page.  After adding Production Identifiers, click on the Save button and the Production Identifiers section of the page changes to display them.

    2. Use the Delete button to delete any incorrect Production Identifiers.

  4. Enter the Quantity and Packaging. If you would like step-by-step instructions for entering the Quantity and Packaging information click on the Wizard button. The information entered using the Wizard will display in the Quantity and Packaging section on the Prior Notice: Article page. To enter the Quantity and Packaging directly on the page follow the instructions below:

    1. Enter the Base Unit: the weight or volume of the smallest unit, or the weight or volume of the bulk shipment.  

    2. If the food is bulk-shipped, check the Bulk-shipment checkbox.

    3. If the food is not bulk-shipped, provide the estimated quantity of food that will be shipped, described from the largest container to smallest package size (up to five packaging levels may be provided).  For example, 100 Cartons, 40 Cans per Carton with a base unit of 1Lb per Can.

    4. Click on the Calculate button to calculate the Total Quantity. If the calculated total quantity is not correct, correct the base unit or packaging container numbers to arrive at the correct total quantity.  The system can calculate the Total Quantity up to the millions place (100,000,000) and the thousands decimal place (.001).  For amounts between .0005 and .0009, the system rounds the value to .001.

  5. Enter the Refusal Information.

    1. Select Yes or No from the drop-down list if the article of food has been refused entry by any Country/Area. Note that this only applies if the actual food in this current shipment (not previous shipments of the same food product) has been refused entry by any Country/Area, including the United States.

    2. Select the Country(s)/Area(s) that has Refused the Article.

  6. Click on the Save button.  The system validates the information entered and determines whether the food is in its natural state. (See the topic, Manufacturer or Grower/Consolidator? for further information.)  The system displays the Prior Notice: Related Facilities (View) page, if you have created a new Prior Notice, or the Prior Notice: Article (Edit) page, if you have previously saved the article and have modified it.

  7. Continue with the next topic, Entering Prior Notice Related Facility Information.

 

>> Return to the Prior Notice Process Overview

Entering Prior Notice Quantity and Packaging Information using Wizard

  1. Select the packaging type: Packaged or Bulk-shipment.  Click on the Next button.

  2. For the Packaged type follow the instructions below:

    1. Enter the base unit for this article. This is the quantity contained in the smallest package you are shipping. For example, a 12 ounce can or a 750 milliliter bottle. Click on the Next button.

    2. Enter level of packaging. For packaged product, provide the estimated quantity that will be shipped, described from the largest container to smallest package size (up to five packaging levels may be provided). For example, 500 Cases, with 40 Cans per Case (The weight of the individual can is the base unit).

    3. Click on the Next button to enter the next level of packaging or click on the Finish button to return to the Quantity and Packaging section.

 

  1. For the Bulk-shipment type follow the instructions below:

    1. Enter the total quantity of this bulk shipment (e.g. 143 Metric Tons).

    2. Click on the Finish button to finish and return to the Quantity and Packaging section.

 

>> Return to the Prior Notice Process Overview

Entering Prior Notice Related Facility Information

The Prior Notice may include up to five related facilities: the Manufacturer or the Grower/Consolidator, Shipper, Owner, Ultimate Consignee, and the Holding Facility.  The hyperlink on each facility type leads to related topics that provide further information.

 

Manufacturer or Grower/Consolidator

Shipper

Owner

Ultimate Consignee

Holding Facility

 

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Manufacturer or Grower/Consolidator?

When you click on the Save button in the Prior Notice: Article (Create) page, based on the FDA Product Code you entered, the system determines whether the food article is in its natural state.  

If the food is no longer in its natural state, the Prior Notice rule requires that, if the Manufacturer was required to register, you supply the Manufacturer's valid Food Facility Registration Number in order to submit the Prior Notice for all Entry Types. The Food Facility Registration Number was issued when the Manufacturer registered with the FDA using FDAs Food Facility Registration System. If the facility information can not be validated, you will be required to enter additional information (street address of the facility and, if applicable, country subdivision and/or mail/zip code. If the Food Facility Registration Number is not available, you may select an FDA approved exemption reason from the list of available reasons and provide the business name, street address, city and country for the Manufacturer.

Continue with one of the following:

 

>> Return to the Prior Notice Process Overview

 

Manufacturer (All Entry Types)

If the system indicates that the article of food is not in its natural state, Manufacturer information is required. For All Entry Types, the Prior Notice rules states that you must have a valid Manufacturer's Food Facility Registration Number in order to submit the Prior Notice, unless specified (See Step 3 in this topic and Codified 1.281(a)(6)). This number was issued when the Manufacturer registered with the FDA using FDAs Food Facility Registration System.
 

  1. Select the FDA Country of Production in the Manufacturer section of the Prior Notice: Related Facilities (View) page and then click on the Enter Manufacturer button.  The Prior Notice: Manufacturer (Enter) page displays with the Country in static text.  

    Note: If you have edited or copied the Prior Notice, after saving the article, in the Prior Notice: Article (View) page, select the Related Facilities tab above and to the right of the page title and then click on the Edit button in the Manufacturer section, to access the Prior Notice: Manufacturer (Edit) page.

  2. Verify that the Country (the FDA Country of Production) displayed is the same as the Manufacturer facility location. If the Country is not correct, do the following:

    1. Click on the Change Country button.  The Change Country page displays.

    2. Select the country where the Manufacturer's facility is located and click on the Next>> button.  The Prior Notice: Manufacturer (Enter) page displays with the new country in static text and the Country Subdivision drop-down list contains applicable subdivisions for that country.

  3. Do one of the following to provide Manufacturer information:

  4. If you want this facility to be the default Manufacturer or Grower/Consolidator for future Prior Notices for the Web Entry, select Yes from the drop-down list in response to the question "Should this Facility be the default Manufacturer for new Prior Notices for this Web Entry?" question at the bottom of the page.

  5. Click on the Save button.  The Prior Notice: Related Facilities (View) page displays the Manufacturer information in static text.

  6. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

 

>> Return to the Prior Notice Process Overview

Grower/Consolidator

Grower or Consolidator applies to a food product in its natural state.  

If the food in your Prior Notice is not in its natural state, see the Manufacturer (All Entry Types) topic.  

 

  1. Select the FDA Country of Production in the Grower/Consolidator section of the Prior Notice: Related Facilities (View) page and then click on the Enter Grower/Consolidator button.  The Prior Notice: Grower/Consolidator (Enter) page displays with the Country displaying in static text.

    Note: If you edited or copied the Prior Notice, after saving the article, in the Prior Notice: Article (View) page, select the Related Facilities tab above and to the right of the page title and then click on the Edit button in the Grower/Consolidator section, to access the Prior Notice: Grower/Consolidator (Edit) page.

  2. Verify that the Country (the FDA Country of Production) displayed is the same as the Grower/Consolidator facility location. If the Country is not correct, do the following:

    1. Click on the Change Country button.  The Change Country page displays.

    2. Select the country where the Grower's/Consolidator's facility is located and click on the Next>> button.  The Enter Grower/Consolidator page displays with the new country in static text and the Country Subdivision drop-down list contains applicable subdivisions for that country.

  3. If you want this facility to be the default Grower/Consolidator or Manufacturer for future Prior Notices for the Web Entry, select Yes from the drop-down list in response to the question "Should this Facility be the default Grower/Consolidator for new Prior Notices for this Web Entry?" question at the bottom of the page.

  4. If you do not have Grower/Consolidator information for the food article, check the Grower/Consolidator Unknown checkbox and then click on the Save button and move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.

  5. Indicate whether the Facility is a Grower or a Consolidator by selecting a value from the Grower/Consolidator Type drop-down list.

  6. Enter the Grower's/Consolidator's Food Facility Registration Number if you have it. Enter the full address of the Grower/Consolidator including the Business Name, Street Address and City. Also enter the Country Subdivision and ZIP/Mail Code, if applicable for the country.

  7. Click on the Save button.  The Prior Notice: Related Facilities (View) page displays the Grower/Consolidator information in static text.

  8. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

 

>> Return to the Prior Notice Process Overview

 

Shipper

The Transmitter must enter Shipper information for all Entry Types, except for Baggage. (For the "Baggage" Entry Type, the individual carrying or otherwise accompanying food is both the Importer and the Shipper.  Because the Importer is the same as the Shipper, data entered for the Importer is sufficient for providing Shipper information.)

  1. Access the Prior Notice: Shipper (Enter) page from the Prior Notice: Related Facilities (View) page.

    1. Select the country where the Shipper is located from the Country drop-down list.

    2. Click on the Enter Shipper button.  The Prior Notice: Shipper (Enter) page displays.

  2. If the Shipper is the same facility as another facility you have already entered for this Prior Notice or Web Entry:

    1. Select the applicable facility from the "Shipper same Facility as" drop-down list.  The "Shipper same Facility as" drop-down list only contains facilities that you have previously entered for the Web Entry or the Prior Notice.

    2. Click on the Save button and move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

      Note:  The system will ignore any Shipper information after you select a value from the "Shipper same Facility as" drop-down list.

  3. Enter the Shipper's full business address (including the facility’s street name and number; suite/unit number, as appropriate; city; Province or State as appropriate; mail code as appropriate and country.)

  4. If you want this facility to be the default Shipper in future Prior Notices for the Web Entry:

  5. Click on the Save button.  The Prior Notice: Related Facilities (View) page displays the Shipper information in static text.

  6. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

 

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Owner

Owner information is required for all Entry Types except for Mail (Commercial), Mail (Non-Commercial Sender), Transportation and Exportation (T&E) and Transportation and Exportation (T&E) - Express Courier.  

  1. Access the Prior Notice: Owner (Enter) page from the Prior Notice: Related Facilities (View) page.

    1. Select the country where the Owner is located from the Country drop-down list.

    2. Click on the Enter Owner button.  The Prior Notice: Owner (Enter) page displays.

  2. If the Owner is the same facility as the Manufacturer or Grower/Consolidator, Ultimate Consignee, Submitter or Importer:

    1. Select the applicable facility from the "Owner same Facility as" drop-down list.  The "Owner same Facility as" drop-down list only contains facilities that you have previously entered for the Web Entry or the Prior Notice.

    2. Click on the Save button and move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

      Note:  The system will ignore any Owner information after you select a value from the "Owner same Facility as" drop-down list.

  3. Enter the Owner's full business address, including the facility’s street name and number; suite/unit number, as appropriate; city; Province or State as appropriate; mail code as appropriate and country.

  4. If you want this facility to be the default Owner in future Prior Notices for the Web Entry, select Yes from the drop-down list in response to the question "Should this Facility be the default Owner for new Prior Notices for this Web Entry?" question at the bottom of the page.

  5. Click on the Save button.  The Prior Notice: Related Facilities (View) page displays the Owner information in static text.

  6. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.

 

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Ultimate Consignee

The Ultimate Consignee must be located in the United States.  Ultimate Consignee information is required for all Entry Types except for Mail (Commercial), Mail (Non-Commercial Sender), Transportation and Exportation (T&E) and Transportation and Exportation (T&E) - Express Courier.  

  1. Access the Prior Notice: Ultimate Consignee (Enter) page from the Prior Notice: Related Facilities (View) page by clicking on the Enter Ultimate Consignee button.

  2. Enter the Ultimate Consignee's business address, including the facility’s street name and number; suite/unit number, as appropriate; city; Province or State as appropriate; mail code as appropriate and country.

  3. If the Ultimate Consignee is the same facility as the Owner, Submitter or Importer:

    1. Select the applicable facility from the "Ultimate Consignee same Facility as" drop-down list.  The "Ultimate Consignee same Facility as"  drop-down list only displays United States facilities that you have previously entered for the Web Entry or the Prior Notice.

    2. Click on the Save button and move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.  

      Note:  The system will ignore any Ultimate Consignee information after you select a value from the "Ultimate Consignee same Facility as" drop-down list.

  4. If you want this facility to be the default Ultimate Consignee in future Prior Notices for the Web Entry, select Yes from the drop-down list in response to the question "Should this Facility be the default Ultimate Consignee for new Prior Notices for this Web Entry?" question at the bottom of the page.

  5. Click on the Save button. The Prior Notice: Related Facilities (View) page displays the Ultimate Consignee information in static text.

  6. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.

 

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Holding Facility

If United States Customs and Border Protection (CBP) has directed this article to a Holding Facility you will need to provide the Holding Facility information.  Holding Facility information applies to all Entry Types except for Mail (Commercial) and Mail (Non-Commercial Sender).  

  1. Access the Prior Notice: Holding Facility (Enter) page from the Prior Notice: Related Facilities (View) page by clicking on the Enter Holding Facility button.

  2. Enter the following specific holding information:

  3. Select an appropriate Holding Location Type (Port/Import Lot, Secure Facility at Port, or Secure Facility outside of Port) from the Holding Location Type drop-down list.

  4. If you want this Holding Facility to be the default when you indicate that Articles for the Web Entry are held, select Yes from the drop-down list in response to the question "Should this Holding Facility be the default for Articles you later indicate are held for this Web Entry?" question.

  5. Enter the Holding Facility physical address:

  6. Click on the Save button. The Prior Notice: Related Facilities (View) page displays the Holding Facility information in static text.

  7. Move on to the next applicable facility in the Prior Notice: Related Facilities (View) page.

 

>> Return to the Prior Notice Process Overview

Post Submit Holding Facility PN Transmitter within the same account

If United States Customs and Border Protection (CBP) has directed this article to a Holding Facility after you or another person within the same PN Transmitter account have already submitted the Prior Notice you will need to provide the Holding Facility information post submission of the Prior Notice.  Holding Facility information applies to all Entry Types except for Mail (Commercial) and Mail (Non-Commercial Sender).  The Web Entry must be complete in order to enter Holding Facility information.

  1. Access the Prior Notice: Submitted page from the Web Entry: (View) page by double-clicking on the selected Prior Notice.

  2. If the Prior Notice does not already have a Holding Facility, the Submit Holding Facility button will be active.  Click the Submit Holding Facility button.  All mandatory fields are marked with an "*".  Enter the following information

  3. Select an appropriate Holding Location Type (Port/Import Lot, Secure Facility at Port, or Secure Facility outside of Port) from the Holding Location Type drop-down list.

  4. If all of the Prior Notices within this entry are being held at this location, check the box for the question, "Should this Holding Facility be applied to all articles in the Web Entry?"

  5. Enter the Holding Facility physical address:

  1. Click on the Save button.

  2. Once Holding Facility information has been saved for a Prior Notice, the information can not be modified.  If the Holding Facility information is correct, click Yes to the "Submit Holding Facility?" page question.  The Prior Notice: Confirmation page displays the Holding Facility information in static text. The status of the Holding Facility is set to Pending. You should come back to check the status update of the Holding Facility on the Prior Notice: Confirmation page shortly.  If the Holding Facility information is incorrect, click No in response to the "Submit Holding Facility?" question, modify the information and resubmit or exit the Submit Holding Facility page by clicking Cancel.

 

>> Return to the Prior Notice Process Overview

Post Submit Holding Facility Automated Commercial System (ACS) entry or PN Transmitter from another account

If United States Customs and Border Protection (CBP) has directed this article to a Holding Facility after you have transmitted the Prior Notice via ACS or a person from another PN Transmitting company have transmitted the Prior Notice via PNSI you will need to provide the Holding Facility information post submission of the Prior Notice.  Holding Facility information applies to all Entry Types except for Mail (Commercial) and Mail (Non-Commercial Sender).

  1. Access the View Holding Facility page from the Prior Notice System Interface Home page by clicking on the View/Submit Holding Facility button. Holding Facility records that were submitted using the PN Transmitter account are displayed.  

  2. Click on the Submit Holding Facility button. Enter the Prior Notice Confirmation Number on the Holding Facility Enter Prior Notice Information page and click the Next button to proceed.

  3. All mandatory field names are marked with a "*".  Enter the following specific holding information on the Prior Notice: Holding Facility (Enter) page:

  4. Select an appropriate Holding Location Type (Port/Import Lot, Secure Facility at Port, or Secure Facility outside of Port) from the Holding Location Type drop-down list.

  5. Enter the Holding Facility physical address:

  6. Click on the Save button. The Holding Facility (View) page displays the Holding Facility information in static text. The status of the Holding Facility is set to Pending. You should come back to check the status update of the Holding Facility on the Holding Facility (View) page shortly.

Holding Facility Statuses:

 

>> Return to the Prior Notice Process Overview

 

 

Favorite Facility

Adding a Favorite Facility

To create a Favorite Facility, the PN Transmitter has to navigate to any Prior Notice Facility Enter/Edit page (except Carrier Page).  Each of the facility pages will have a new checkbox Add to my Favorite List.

  1. Click on the 'Add to my Favorite list' checkbox

  2. Click on Save button.  If the PN Transmitter has selected another facility from the same as drop down, the system will display the error message asking the user to clear out either the same as selection or Add to my Favorite List checkbox selection. Additionally, in case of Producer facility, if the user has selected the Producer Unknown and the Add to my Favorite List checkboxes, the system will display the error message asking the user to clear out either one. The intent is to have the user enter all the firm data in order to save the facility as a favorite. For those facilities that are US based i.e. US Recipient and Consignee, if the user selects a non-US facility from the list of favorite facilities, the system will display the error message asking the user to select only a US facility.  Additionally, to improve the data quality, the system will enforce entering a valid registration number by way of displaying an error message if the user has selected Add to my Favorite List checkbox but has not entered registration number of the facility. Thus, only those firms validated by FMLS will be saved in the Favorite Facility list.

  3. After a facility is saved as a favorite, it will be available to any user belonging to the same company as the user who created it. The user can select the favorite facility by navigating to the Prior Notice Facility Enter/Edit page (except Carrier Page) and click on the Find From Favorites button. The system will display the My Favorite Facilities page,

  4. Click on the hyperlink for the name of the facility to navigate back to the Prior Notice Facility Enter/Edit page.

 

>> Return to the Prior Notice Process Overview

 

Editing a Favorite Facility
  1. To edit a Favorite Facility, the PN Transmitter must navigate to the Welcome page and click on the  Manage Facilities button.

  2. In the My Favorite Facilities page, click on the name of the facility that you wish to edit.

  3. The Edit Favorite Facility page is displayed.  Edit the information and click on the Save button.

  4. The My Favorite Facilities page is displayed.

 

>> Return to the Prior Notice Process Overview

 

Deleting a Favorite Facility
  1. To delete a Favorite Facility,navigate to the Welcome page and click on the  Manage Facilities button.

  2. On the My Favorite Facilities page, click on the checkbox of the facility that you wish to delete.

  3. The Delete Favorite Facility page is displayed.  Click on the Yes button to delete the facility.

  4. The My Favorite Facilities page is displayed.

 

>> Return to the Prior Notice Process Overview

 

 

Reviewing and Editing a Prior Notice

  1. Review the Prior Notice and Web Entry information to make sure that it is complete and accurate.

  2. Modify information as required and click the Save button.

 

>> Return to the Prior Notice Process Overview

 

Submitting and Printing a Prior Notice

  1. After you have verified that your Prior Notice is complete and accurate, click on the Submit Prior Notice button.  The system prompts you to verify that you are ready to Submit the Prior Notice and that you understand that, after submitting the Prior Notice, you may not edit information in the Prior Notice or the associated Web Entry.

  2. Click on the Yes button in response to the prompt. The system verifies that your data is complete and issues a Confirmation Number. The Prior Notice Confirmation page displays with your Confirmation Number and all submitted data.  The Prior Notice Confirmation is for your records.  (If you click on the No button, the appropriate Prior Notice (View) page displays and the status of the Prior Notice does not change.)
    Note: The Prior Notice Confirmation Number must accompany food carried by or otherwise accompanying an individual (1.279(f)). FDA and CBP suggest that the Carrier present a copy of the Web Entry Summary Confirmation at the Port of Arrival. See the Accessing the Web Entry Summary Confirmation topic.

  3. To Print or Save a copy of  the Prior Notice in Adobe Portable Document Format (PDF) to your computers hard drive, do the following:

    1. Select the Print/Save button on the top of the Prior Notice Confirmation page. [Note: If you do not have Adobe Acrobat Reader, download the free software from Adobe Systems Incorporated (http://www.adobe.com/products/acrobat/readermain.html).]  Adobe Acrobat Reader opens as a separate window.

    2. Select the Save icon, , or the Print icon, , in the upper left-hand corner of the window and follow the Browser prompts to save or print the Prior Notice Confirmation.

 

>> Return to the Prior Notice Process Overview

 

Managing Existing Prior Notices

Finding Prior Notices

  1. From the Welcome to the Prior Notice System Interface page (Home), click on the Find Existing Prior Notice button. The Find Prior Notices page displays.

  2. From the Find Prior Notices page you can find an existing Prior Notice, open an existing Prior Notice to view or edit it for submission, create a new Web Entry, or navigate to the Find Web Entries page. The page lists the Prior Notice Articles for your company in ascending order by Entry Identifier and Article Number. The Total Records Found indicates how many non-purged Prior Notices exist within the PN Transmitters account.

  3. Enter or select additional search criteria and then click on the Search>> button, if applicable.  You may filter your search results using any or all of the following criteria:

  4. To find a Prior Notice, scroll through the list.  Select the Web Entry by clicking on the hyperlink on the Entry Identifier or select the Article by clicking on the hyperlink on the Article Number.  If your search criteria apply to more than 15 Prior Notices, the page breaks the list into groups of 15 that you can access by using the Next and Previous buttons above the list header.

  5. Click on the Reset button to reset the search criteria to the default values.

 

 

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Copying Prior Notices

Use the Copy feature to copy a Prior Notice within a Web Entry.  Copying allows you to avoid repetitive data entry for similar Prior Notices.  You may also cancel a Prior Notice and then copy it, to modify or correct errors in a Prior Notice you have already submitted.

  1. Navigate to the Prior Notice you wish to copy.  For example, if you wish to access a Prior Notice from the Web Entry (View) page, click on the corresponding Article Number hyperlink in the Article column.

  2. If the Prior Notice is in Submitted or Canceled status, the Prior Notice Confirmation: Submitted page displays.  If the Prior Notice is in Draft status, the Prior Notice: Article (View) page displays.

  3. Click on the Copy option.  It displays in the same place on the Confirmation and Prior Notice (View) pages.  The Prior Notice: Article (View) page displays the new Prior Notice with the same information as in the Prior Notice you copied, except that it has the next available Article Number for the Prior Notice within the Web entry.  For example, copying a Prior Notice for Article 0001 creates a Prior Notice for Article 0002, if 0002 has not been previously created within the Web Entry.

  4. Continue with the normal flow of creating and submitting a Prior Notice by editing the information that should be different.

 

>> Return to the Prior Notice Process Overview

 

 

Copying  Prior Notices to Another Web Entry

The Copy Prior Notice to Another Web Entry functionality allows the Prior Notice (PN) Transmitter to copy a PN from one Web Entry to another entry of the same entry type.  This feature allows the Transmitter to easily re-use data that has already been entered.

 

  1. Navigate to the  Web Entry (View) page.  Click on the Copy Prior Notice From Another Web Entry button.

  2. The Find Prior Notices page displays. The search results will be limited to PNs of the same entry type as the target Web Entry.  The search results can be further refined by entering the search criteria.  The available Prior Notices will be of like entry type and will be shown on the top of the screen.

  3. To copy the Prior Notice, click on the Article link of the PN desired to be copied.  

  4. After selecting the PN to copy the PN Transmitter will be brought back the Prior Notice to Copy: Article (View) page, where the PN which was just copied will be shown and asked to be verified.

  5. Once the PN transmitter has clicked on the 'Yes' link, the PN transmitter will be brought the Prior Notice: Article (Edit) page where the PN can be saved.

 

>> Return to the Prior Notice Process Overview

 

Canceling Prior Notices

You may cancel Prior Notices that are inaccurate or for articles that you will not import.  If the Prior Notice that you have selected to cancel has the PN Confirmation Number that was used as evidence of having filed Prior Notice (i.e. Affirmation of Compliance) in a commercial entry submitted to the U.S. Customs and Border Protection's (CBP's) Automated Commercial System (ACS), the system will not allow you to cancel the Prior Notice.  The entry must be canceled in ACS first before you can cancel the Prior Notice. Canceling a prior notice changes the status of the Prior Notice from Draft or Submitted to Canceled.   You may cancel Prior Notices in the Find Prior Notices page, the Web Entry (View) page, or the Prior Notice Confirmation page.

 

  1. To cancel from the Find Prior Notices page:

    1. Check the checkbox to the left of the Entry Identifier of one or more Prior Notices you want to cancel.

    2. Click on the Cancel PN button.  The System prompts you to verify that you wish to Cancel the selected Prior Notices.

    3. Click on the Yes button to cancel the Prior Notices. The page refreshes to display "Canceled" in the Status and the current date/time in the Status Date column. (Clicking on the No button returns to the Find Prior Notices page without changing the status of the Prior Notices.)

  1. To cancel from the Web Entry (View) page:

    1. Find the Web Entry, using the Find Web Entry page.

    2. Click on the hyperlink on the Entry Identifier of the Web Entry that contains the Prior Notices you want to cancel.

    3. Check the checkbox to the left of the Entry Identifier of one or more Prior Notices you want to cancel.

    4. Click on the Cancel PN button.  The System prompts you to verify that you wish to Cancel the selected Prior Notices.

    5. Click on the Yes button to cancel the Prior Notices. The page refreshes to display "Canceled" in the Status and the current date/time in the Status Date column. (Clicking on the No button returns to the Web Entry (View) page without canceling Prior Notices.)

  1. To cancel from the Prior Notice Confirmation page, click on the Cancel PN button.  The status of the Prior Notice changes to "Canceled" and the page name changes to Prior Notice: Canceled.

 

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